Accounting Purchasing Administrator (hybrid)

This is a hybrid role and will work out of our corporate office in downtown Indianapolis as needed. The general salary range for this role is $65-$75K including full benefits (below):

The Program Administrator (Spend Management Platform Manager) plays an integral role within the accounting department. As the Spend Management Platform Manager, you will assume a dual role in overseeing the optimization, administration, and enhancement of our organization's spend management platform, with a primary focus on Coupa, while also providing support in Accounts Payable (AP). This position requires a blend of technical expertise in Coupa administration, strategic thinking in spend management, and proficiency in AP processes to ensure seamless integration and collaboration between the two functions.

Example Duties and Activities

• Acts as the primary administrator for spend management platform(s), ensuring its smooth operation, data integrity, and user access management.

• Continually assesses and enhances the functionality and configuration of the spend management platform to meet evolving business needs and industry best practices.

• Identifies opportunities to streamline procurement processes, invoice management, supplier management, and expense reporting through automation and system enhancements.

• Collaborates with stakeholders to implement system improvements and drive efficiency in spend management practices.

• Ensures compliance with accounting policies, procedures, and regulatory requirements.

• Assists with invoice processing, vendor payments, and reconciliation tasks as needed, ensuring timely and accurate processing.

• Provides responsive and efficient customer service to vendors, addressing inquiries and resolving issues promptly.

• Oversees new vendor setup in spend management platform and ensures vendor records are appropriately maintained and updated.

• Provides expertise in spend management platform integration with accounting processes, troubleshoots system-related issues, and offers training and support to the accounting staff.

• Conducts training sessions for end-users to maximize utilization of the spend management platform and ensure alignment with accounting procedures.

• Learns and utilizes relevant accounting and reporting systems, including Microsoft Dynamics 365, Coupa, SK Global Treasury Management Software, Workday, and Adaptive Insights.

• Understands Indiana State Board of Accounts requirements for charter schools and the GCSI chart of accounts to ensure ongoing compliance.

• Maintains and cultivates collaborative working relationships with key stakeholders who represent the divisions of GCSI and with external vendors.

Required Competencies

• Degree and Credential Requirements - NONE! We value candidates who can demonstrate capability and articulate how prior experiences will help them contribute. We believe in continuous learning and professional development.

• Industry Expertise - Demonstrated proficiency in utilizing a spend management platform and overseeing vendor management, particularly within a dynamic, high-volume setting catering to mid- to large-sized enterprises across multiple clients.

• Technical Knowledge - Demonstrated expertise in managing and administering spend management platforms to ensure smooth operation, data integrity, and effective user access management.

• Financial Acumen - Capability to assist in financial transactions processing, vendor payments, reconciliation tasks, and providing expertise in spend management platform integration with accounting processes.

• Detail-Oriented Organization - Demonstrates meticulous attention to detail, effectively managing multiple tasks with precision and timeliness while upholding quality standards and meeting deadlines.

• Communication Skills - Articulates thoughts and expresses ideas effectively using oral, written, visual, and non-verbal communication skills, as well as listening skills to comprehend customer and employee needs. Delivers information in person, in writing, and in a digital world.

• Building Collaborative Relationships - Ability to cultivate and maintain collaborative working relationships with internal divisions, external vendors, and other key stakeholders to ensure effective collaboration and support.

• Adaptability & Problem-Solving - Agility in adjusting priorities in response to changing circumstances, foreseeing and addressing potential issues, and providing alternative solutions to problems as they arise.

• Autonomy - Takes initiative without waiting to be directed, does what is asked, and works until the job is completed. Takes ownership of mistakes and learns from them rather than makes excuses.

• Critical Thinking - Uses both rationale and reasoning to examine data, processes, and strategies in identifying trends and inconsistencies to create alternative solutions, conclusions, or approaches to problems.

Benefits: Full-time employees may participate in a comprehensive benefits program that includes:

• Continuing education and leadership development as well as tuition reimbursement

• Comprehensive health plan

• Generous paid time off (PTO) and paid holidays

• Sabbatical and parental leaves

• Life, dental and vision insurance

• Short- and long-term disability plans

• Nationally recognized preventive health and wellness program

• Section 125 pretax health spending account, dependent care spending account, and premiums

• Retirement planning options with generous company % match

• Eligible for the Public Student Loan Forgiveness (PSLF) program

Mission and Values: click here