Senior Accounts Payable Technician

POSITION SUMMARY

Senior Accounting Technician will perform complex paraprofessional technical accounting work in support of assigned fiscal program area. Functional areas of responsibility may include general accounting, payroll, accounts receivable, and treasury. Reconcile fiscal transaction documents and compile data to generate a variety of reports.

DUTIES AND RESPONSIBILITIES

1. Performs complex paraprofessional technical accounting work in support of assigned fiscal program area; functional areas of responsibility may include, but are not limited to, general accounting, payroll, departmental budget, grants, accounts receivable and treasury.
2. Plans, schedules, assigns and reviews the work of assigned staff; participates in the hiring and selection process; monitors work assignments; provides input into performance evaluations; determines training needs.
3. Researches, analyzes and resolves complex issues within functional area; as necessary, coordinates activities with other departments or outside agencies.
4. Ensures the provision of optimal customer service through individual contributions and monitoring the work of assigned program staff.
5. Performs more complex calculations for assigned function including tax calculations for various types of properties.
6. Receives, researches and responds to actions involving delinquent tax accounts, bankruptcies, refunds and related transactions; monitors and tracks delinquent accounts; coordinates response/collection activities with internal staff and external agencies.
7. Coordinates activities with other internal County departments in verifying and proofreading tax bills; balances the tax roll with the County Assessor's office; enters tax rates into automated system and generates tax rate chart.
8. Reviews, approves, posts, deposits and prepares receipts for monies received from various programs in accordance with all mandated guidelines.
9. Reviews, approves and allocates accounts payable documents for accuracy prior to payment; sets up summary invoicing and electronic payments.
10. Reconciles the accuracy and validity of financial transactions, purchase orders, and invoices to ensure compliance with all mandated guidelines.
11. Provides technical support to the procurement process; generates shopping carts; coordinates with vendors and other County departments; processes payments to vendors; reconciles purchases to ensure they are posted to the correct general ledger and cost center.
12. Prepares and enters manual or system journal entries into the general ledger for assigned funds, grants and programs; reviews, maintains and reconciles financial transactions within the financial management system for review by higher level accounting staff.
13. Conducts daily cash counts; reconciles cash entries; reports daily revenue and prepares monthly balance ledger.
14. Compiles and provides statistical data for financial reports; generates data and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports, as directed.
15. In coordination with other departments, receives and processes non-sufficient (NSF) check funds received by the County.
16. Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information. ?
17. Any one position may not include all duties listed. However, the allocation of positions will be determined by the amount of time spent performing the essential duties listed above.

*The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.

1. High School Diploma or GED, and four (4) years of work experience in Business Administration, Accounting, or Finance. Any equivalent combination of related education and/or experience may be considered for the above requirements.

ADDITIONAL REQUIREMENT

The offer of this Bernalillo County position requires compliance with the following:

1. Employee must successfully complete the post-offer employment medical examination and background investigation.
2. Employee must comply with the safety guidelines of the County.
3. Employee must complete required FEMA training(s) as assigned to position.
4. Employee must complete required Supervisor classes if applicable.
5. Depending on assignment, some positions in this classification may require possession of a valid driver's license, Class C or higher.

WORKING CONDITIONS

1. Work is typically performed in an indoor office environment, but occasionally requires travel to other locations.
2. Work environments may include noise, dust and/or unpleasant odors, and may occasionally require work in confined spaces. Occasional evening, holiday and/or weekend work may be required.

EQUIPMENT, TOOLS AND MATERIALS

1. Equipment typically used to perform administrative duties include the telephone, computer, terminal, computer printer, computer keyboard, photocopy machine, fax machine and calculator.

COUNTY OF BERNALILLO IS AN EQUAL OPPORTUNITY EMPLOYER