Project Administrator

Description

What You'll Do:

As the Project Administrator, you will join our corporate Contracts team in our brand-new Lexington Park, MD office space. We're looking for an energetic, proactive, and detail-oriented individual who is ready to hit the ground running! This position will be primarily on-site, with some flexibility for telework. It is not a remote position.

Your responsibilities as our Project Administrator will include:

• Coordinating the issuance of purchase orders in accordance with company policies and procedures
• Maintaining subcontractor file documentation to ensure compliance with contractual requirements and regulations
• Obtaining proper approvals for each subcontract, ensuring adherence to procurement protocols
• Serving as a liaison between the contracts and finance teams to facilitate timely processing of subcontractor invoices
• Implementing best practices, and supporting ASEC Procurement policy and procedures to ensure efficiency and compliance
• Proactively monitoring and managing expiring subcontracts, facilitating renewal or termination as directed by the Director of Contracts
• Preparing purchase orders, soliciting bid proposals, and reviewing requisitions promptly and accurately as directed by the Contract Administrator
• Collaborating with the Director of Contracts on the preparation and execution of various contract agreements, including Teaming Agreements (TAs), Non-Disclosure Agreements (NDAs), etc.
• Processing funding modifications, including additional funds or de-obligation of funds
• Coordinating with the Contracts Administrators for initiating and completing Subcontract closeout documents
• Coordinating with the Procurement Specialists to create purchase requisitions for direct material procurement
• Additional responsibilities may be assigned as needed
• This position may require flexibility in working hours

Requirements

Who You Are:

• You have at least 3 years of experience in a contract administration or procurement role (required)
• You have a strong understanding of contract management principles and practices
• You navigate the MS Office suite like a champ
• Bonus points if you have an awareness of government contracting regulations and procedures
• Knowledge of Costpoint software is a huge plus! At a minimum, you should be system-savvy.

These characteristics also describe you:

• You are able to establish and maintain positive relationships with internal and external customers
• You have professional and effective communication skills, both verbal and written
• You take a proactive approach to your work and you're able to accomplish tasks with limited guidance and supervision
• You have demonstrated critical thinking and problem-solving skills
• Your organizational skills are impressive, allowing you to effectively manage competing priorities

ASEC is committed to providing access and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act and other applicable laws.

Who We Are:

ASEC offers meaningful work and a culture that supports your professional and personal growth. We are a 100% employee-owned business focused on providing value and innovation in the areas of engineering, information technology, training, and logistics. We believe in doing what is right for the Warfighter, plain and simple. We encourage you to explore what makes us different.

Why work at ASEC?

• 100% employee-owned
• Thriving employee culture
• Comprehensive benefits package
• 401K match
• Tuition reimbursement

We recruit, employ, train, compensate, and promote the most qualified persons for employment without regard to race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, genetic information, or any other status protected by law. ASEC will not discharge or in any other manner discriminate against employees or applicants because they choose to inquire about, discuss, or disclose their own compensation or the compensation of another employee or applicant.