Assistant Dean for Business Affairs and Chief Business Officer

The University of Texas at Austin
retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
April 18, 2024
Job Posting Title: Assistant Dean for Business Affairs and Chief Business Officer ---- Hiring Department: Lyndon B Johnson School of Public Affairs ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose Oversee and lead all aspects of the LBJ School's financial, human resources, administrative, building and IT operations. The Assistant Dean serves as an advisor to the Dean and school leadership on financial and human resources strategy, risk management and operational challenges, and the business and administrative operations of the school. Responsibilities Advise the Dean regarding School strategy development and execution with finance, HR and administration expertise. Maintain appropriate senior internal and external stakeholder relationships. Work collaboratively with the Dean and senior faculty and staff to develop new School initiatives. Serve as LBJ School focal for all legal and financial matters with the LBJ Foundation. Develop and effectively communicate policies and procedures in areas of responsibility to stakeholders. Finance: Oversee School accounting and finance activities ensuring both sound controllership and robust financial planning and analyses. Oversee the efficient, compliant and timely delivery of finance services including: i) fiscal policies, accounting and payment processes, finance systems and controls; ii) preparation and presentation of financial analyses, projections and forecasts including School annual budgets and 5 year (DPAC) forecast; and iii) preparation of recurring and ad hoc financial reviews and reports. Human Resources: Oversee School Human Resources administration to ensure the efficient, compliant and timely delivery of human resources functional services including: i) execute approved faculty and staff hiring and separations and support related decision processes; ii) coordinate goal setting and success measurement processes; iii) advise the Dean on workforce planning and execute approved strategies; conduct related benchmarking; iii) ensure School HR policies and procedures comply with applicable guidance and regulations; iv) provide timely and effective HR training, advice, reporting and communications across School constituencies Administration: Oversee all aspects of School administration to ensure the efficient, integrated and timely delivery of key functional services including: i) IT, ii) legal/contracts; iii) research administration, iv) building operations and v) administrative support services. Oversee pre- and post-award research administration. Oversee the School IT administration and operations, including system improvements. In collaboration with the Dean, optimize school space allocations and develop renovation plans. Act as School liaison with functional equivalents, including the Council of University Business Officers (CUBO) and TXAdmin college business officers group. Other related functions as assigned. Required Qualifications Bachelor's degree in Business Administration, Finance, Accounting, or related field. Experience with planning, forecasting, cost and financial analysis, budgetary management, accounting and reporting, and human resources management within a large organization. Ten years of progressively responsible experience in these areas. Demonstrated organizational advancement and collaborative problem solving skills in a complex, fast-paced academic environment. Strong leadership and communication skills. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Advanced degree in Business Administration, Finance, Accounting, or related field. Familiarity with university functional systems (COGNOS, DEFINE and Workday). Professional demeanor. Salary Range $135,000 + depending on qualifications Working Conditions Standard office conditions Repetitive use of a keyboard at a workstation Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: [PDF] [PDF] [PDF] [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.