RSCH ADM 3

Govt & Bus Contract Admin

Full Time

73308BR

Job Summary

The Contracts & Awards Specialist will be assigned short- and/or long-term coverage duties in support of the Office of Sponsored Research Contracts & Awards unit. The Contracts & Awards Specialist is responsible for the review and negotiation of moderately complex government and nonprofit sponsored research, training, and public service awards. This role administratively reviews moderately complex grant or contract proposals and awards, develops budgets, obtains/verifies necessary compliance approvals, submits proposals, negotiates terms and conditions of moderately complex research grant, contract and subcontract proposals and awards from various sponsors, and provides guidance and counsel on a wide variety of complex research administration matters to principal investigators, senior departmental administrators, while supporting senior Contract Officers with their portfolios and the Office of Sponsored Research (OSR) staff. In coordination with Research Services Coordinators, when applicable, the Contracts & Awards Specialist is responsible for ensuring that awards, proposals, and agreements are accurate and in compliance with University federal and sponsor regulations. The Contracts & Awards Specialist is charged with advising and consulting on contractual issues with the principal investigator, OSR Teams, and other campus stakeholders including Legal Affairs, Risk Management, Privacy, and Department managers. This position leads up negotiating the terms of awards with sponsoring agencies and collaborators to ensure compliance with campus policy, UC policy and federal and state regulations. The Contracts & Awards Specialist must be adept at navigating complex proposal and sponsor requirements and coming up with contractual solutions to facilitate award acceptance. The Contracts & Awards Specialist serves as the award matter expert for departmental staff, Principal Investigators, and the OSR teams. It is anticipated that the Contracts & Awards Specialist will meet the requisite requirements to submit proposals and sign and approve specified contract and award agreements in accordance with UC policies and procedures.

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Department Description

The Office of Sponsored Research is an advocate for all researchers at UCSF and provides them with comprehensive pre-award services. The OSR, a $14M operation, is comprised of eleven shared service teams, including 124 Proposal and Grants Specialist and Officers, Contract and Award Specialists and Officers, Associates, and Assistant Team Managers and Team Managers supporting 2000+ faculty, and is responsible for all pre-award grant activity for the campus.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training and/or a combination of education and experience that demonstrates the necessary level of analytical, problem-solving, initiative, judgment, decision-making, organizational and communications skills.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Ability to manage significant volume of transactions.
• Skill in analyzing information and objectives to define problems, identify relevant issues or concerns, formulating alternatives to affect resolution, and selecting alternative problem resolutions having evaluated all implications for implementation of a given solution.
• Must be able to comprehend and interpret complex language related to University policies, health care and privacy regulations, and medical education.
• Ability to demonstrate requisite knowledge of contracts and agreements to be assigned signature authority on behalf of UC Regents upon demonstration of proficiency to the satisfaction of the Director and Assistant Director - Contracts/Awards. Criteria includes ability to apply contract law and legal terms, as well as University of California policy to a variety of contract types, timely negotiation of agreements, development of effective working relationships with a variety of stakeholders, and demonstrated ability to protect the University's interests.
• Must be well organized with the ability to set priorities and meet deadlines.
• Ability to use a variety of database applications and word processing and Microsoft Office software.
• Ability to provide high quality customer service. Maintain professional communication with faculty, campus administrators and industry sponsor representatives by providing regular status updates. Responds to voicemails, emails, and other correspondence in a timely fashion.
• Ability to be a team player. Willingness to take on special projects or additional duties as needed.
• Ability to support change management objectives including ability to learn and process a variety of awards.
• Proven ability to handle multiple projects and tasks simultaneously.
• Ability to work independently under heavy pressure and to know when to ask questions.

Preferred Qualifications

• Juris Doctor degree and experience as a practicing attorney negotiating contract terms, including intellectual property and indemnification.
• Experience with the research process and understanding of research methodology.
• Demonstrated experience negotiating contracts.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

006206 RSCH ADM 3

Job Category

Professional (Non-Clinical), Professional and Managerial, Research and Scientific

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Flexible (combination of onsite and remote work), Mission Bay (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday to Friday; 8am to 5pm