Administrative Assistant

Veolia Group aims to be the benchmark company for ecological transformation. With nearly 220,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources and replenish them. In 2021, the Veolia group provided 79 million inhabitants with drinking water and 61 million with sanitation, produced nearly 48 million megawatt hours and recovered 48 million tons of waste. Veolia Environnement (Paris Euronext: VIE) achieved consolidated revenue of 28,508 billion euros in 2021.

Job Description

Provides administrative and clerical support to the assigned group.

PRIMARY DUTIES / RESPONSIBILITIES:

1. Performs clerical and administrative duties including typing documents, correspondence and reports for their assigned department. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree.
2. Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations.
3. Creates, runs and distributes standard and customized periodic reports, to communicate follow-up requirements and to summarize reports, etc.
4. Works with an assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time.
5. Screens telephone calls and visitors. Answers basic questions and provides information. Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner.
6. Maintains organized computer and/or hard copy files for easy identification and retrieval.
7. Maintains the inventory of departmental office supplies. Prepares purchase requests for the above items and coordinates with the purchasing department.
8. Occasionally schedules & maintains a calendar of meetings & travel itineraries. Occasionally coordinates associated arrangements. Occasionally plans, coordinates and makes arrangements for on-site and offsite Conferences, meetings, and special events. Ensures accurate and timely communication to involved parties.
SPECIFIC ACTIVITIES (INTERMITTENT, ON AN OCCASIONAL BASIS, ETC.)
9. Assists others in the facility/office as needed. May assist with departmental human resource functions, which may include preparation of confidential personnel information and new hire orientation.

Qualifications

Education / Experience / Background

* High school diploma or GED with a clear understanding of general math and the ability to read, write and comprehend written and verbal English. Some knowledge of general office practices and procedures.
* One to three years of internal or directly related experience with knowledge of departmental function, terminology, and interrelationships.

Knowledge / Skills / Abilities

* Must demonstrate effective oral and written communication skills with good vocabulary,
good grammar, and the ability to independently compose routine written communications.
Good telephone etiquette.
* PC skills with good working knowledge of MS Word, MS PowerPoint, MS Excel / Access,
and other departmental software programs. Ability to maintain spreadsheets and modify
formats in order to complete assignments.
* Must demonstrate the ability to pay close attention to details, and present good planning,
organization, and time management skills.
* Must be able to work effectively with interruptions and meet or exceed production and
quality goals. Ability to handle confidential or sensitive information or issues.
* Must demonstrate the ability to work in a team environment and willingness to assume
additional or new responsibilities readily.

Required Certification / Licenses / Training

* Employee Orientation.
* Cross Training and Systems Training where required.
* Training to keep abreast of new technology, industry trends, and practices to improve
efficiency.
* Performs some advanced functions as part of training and development.

Additional Information

VNA is committed to the principles of equal employment opportunity. VNA's practices and employment decisions, including those regarding recruitment, hiring, assignment, promotion, compensation, benefits, training, discipline, and termination shall not be based on any person's sex, race, color, religion, ancestry or national origin, age, disability, marital status, sexual orientation, pregnancy, veteran status, citizenship status or other protected group status as defined by applicable law. VNA gives fair consideration to all qualified individuals and affords all employees and applicants opportunities for advancement according to their individual abilities without regard to membership in any applicable protected category. No opportunity for hire, advancement or any other condition of employment will be diminished through unlawful discriminatory practices.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.